Executive Admin

RR Donnelley New York, NY

About the Job

Executive Admin Tracking Code 35567 Job Description • Supports a Senior/high profile individual or a team in terms of general office related and administrative duties such as monitoring and ordering standard office supplies; collating and assembling documents; accepting and delivering interoffice correspondence and reports.• May also attend meetings and take and distribute minutes; schedule appointments and maintain manager's calendars; screen calls and visitors• Coordinate all aspects of travel, inclusive of flights (global and domestic), hotels, and ground transportation• Prepare and submit expense reports / reconcile payments with corporate card• Phone coverage and take detailed messages, respond to inquiries on behalf of manager as appropriate• Coordinate meetings (calendar management for global time zones) inclusive of conference rooms, catering, audio/multi-media set up• Process check requests for payment of invoices as needed• Troubleshoot desktop, printers, blackberry, and other mobile electronics• Provide backup support for colleagues during vacation/sick days, and assist their executives as needed• Manage sending and receipt of mail / Sort and distribute incoming mail• Prepare and mail all US/UPS/Fed Ex packages• Order office supplies• Oversee all administrative aspects of seminars including registrations, confirmations, certificates, badges• Assist with visitor passes• Archive - Inventory and track off-site storage• May be called upon to assist with special projects Required Skills •Legal or Financial experience is a must with preferably 7-9 years of related job experience• Excellent written, verbal, and interpersonal communication skills• Advanced proficiency with Microsoft Word, Excel is required• Must have specialized or in-depth knowledge, expertise and skills in the area of responsibility essential to execute functional objectives• Strong planning and decision-making skills to develop and implement office programs• Good judgment and problem-solving skills• Enthusiastic team player with a positive attitude who works well with others• Resourceful / takes initiative / is proactive• High School Diploma required; college or business school desirable OTJ-ADM Job Location New York, New York, United States Position Type Full-Time/Regular Employee Referral Bonus eligible No